Guide to Erasmus+ KA1 Mobility Programs

Guide to Erasmus+ KA1 Mobility Programs

Erasmus+ mobility presents invaluable opportunities for educational professionals to enhance their skills and knowledge through international experiences. This guide aims to provide comprehensive insights into the Erasmus+ Key Action 1 (KA1) mobility program, specifically designed for schools and adult education centers.

Section 1: Understanding Erasmus+ KA1 Mobility:

1.1 Overview of Erasmus+ Mobility: Erasmus+ mobility facilitates visits abroad for educational professionals to enrich their learning and teaching practices. It fosters career-changing opportunities by enabling staff to learn from other educational organizations, ultimately enhancing the quality of education.

1.2 Objectives of KA1 Mobility:

  • Professional Development: To empower educational professionals with new skills and methodologies.
  • International Collaboration: To encourage cross-border cooperation and exchange of best practices.
  • Enhancing Teaching and Learning Practices: To promote innovative approaches to education and enrich classroom dynamics.

1.3 Eligibility Criteria for Participants:

  • Who Can Participate?: Teachers and staff members from schools, organizations and adult education centers.
  • Requirements for Sending Organizations: Organizations from EU countries and select non-EU program countries.

Section 2: Types of Mobility Activities:

2.1 Teaching Assignments: Engage in exchange programs to share teaching methods and practices, fostering collaborative learning environments and diverse perspectives.

2.2 Training Courses: Participate in specialized training to develop skills in various educational fields, enhancing professional capabilities and staying updated with industry trends.

2.3 Job Shadowing/Observation Periods: Gain insights by observing colleagues abroad, learning from different educational systems, and broadening perspectives on teaching and learning methodologies.

2.4 Structured Courses or Training Events Abroad: Attend intensive workshops and seminars tailored to specific educational needs, providing interactive learning experiences and professional networking opportunities.

Section 3: Application Process:

3.1 Finding Opportunities:

  • Explore available courses and training events aligned with organizational goals.
  • Identify relevance to professional development needs and curriculum enhancement.

3.2 Application Procedure:

  • Follow steps outlined by the Erasmus+ Programme Guide and relevant National Agencies.
  • Prepare necessary documentation, including European Development Plans and application forms.

3.3 Funding Rules:

  • Travel Costs: Reimbursement based on distance traveled.
    • For travel distances between 100 and 499 KM: 211 EUR per participant, 285 EUR for green travel
    • For travel distances between 500 and 1999 KM: 309 EUR per participant, 417 EUR for green travel
    • For travel distances between 2000 and 2999 KM: 395 EUR per participant, 535 EUR for green travel
    • For travel distances between 3000 and 3999 KM: 580 EUR per participant, 785 EUR for green travel
  • Subsistence Costs: Daily allowance for accommodation, food, and local transport.
    • This lump sum depends on your National Agency and the country of destination.
  • Course Fee: Lump sum per participant, covering training expenses.
    • A lump sum of 80 EUR per day per participant (up to a maximum 800 EUR), for projects approved since 2021 onwards.
  • Organizational Support: Funding for implementation and support of mobility activities.
    • 100 EUR per participant for projects approved since 2021 onwards.
  • Special Needs Support: Coverage for participants with disabilities and accompanying persons.
    • 100% of costs related to participants with disabilities and accompanying persons.

Section 4: Steps to Follow:

4.1 Initial Planning:

  • Analyze organizational needs and goals for professional development.
  • Involve stakeholders to identify targeted training areas and desired outcomes.

4.2 Consult the Erasmus+ Programme Guide:

  • Access resources for additional information on application requirements and priorities.
  • Utilize model application forms and guidelines for effective submission.

4.3 Creating a European Development Plan (EDP):

  • Outline organizational objectives and expected impact on teaching, learning, and institutional practices.
  • Highlight integration of acquired competencies into curricula and organizational strategies.

4.4 Matching Idea with Erasmus+ Opportunities:

  • Align project proposals with Erasmus+ priorities for schools, adult education, and vocational training.
  • Address sector-specific criteria and national priorities to increase chances of funding approval.

Section 5: Course Selection and Registration:

5.1 Choosing Suitable Training Courses:

  • Review course catalogues and offerings to find the most relevant and beneficial options.
  • Consider tailor-made courses to meet specific organizational needs and objectives.

5.2 Registering and Obtaining OID Number:

  • Complete registration process and obtain Organization ID (OID) number for application submission.
  • Ensure compliance with EU Login requirements and upload necessary identification documents.

Section 6: Application and Support:

6.1 Uploading Required Documents:

  • Ensure legal and financial compliance by submitting necessary documentation, including legal entity forms and financial identification forms.
  • Follow instructions for application submission on the Participant Portal and National Agencies’ websites.

6.2 Seeking Assistance:

  • Contact National Agencies or support services for guidance during the application process.
  • Utilize pre-registration documents and support provided by course providers for successful application submission.

Section 7: Success and Post-Application:

7.1 Receiving Notification of Results:

  • Monitor National Agency announcements for notification of funding results.
  • Coordinate with course providers for further arrangements and logistical details upon approval.

7.2 Continual Improvement:

  • Reflect on application experiences and identify areas for improvement in future applications.
  • Plan for ongoing participation in Erasmus+ KA1 Mobility programs to maximize organizational benefits and professional development opportunities.

Section 8: Europass Mobility Documents:

8.1 Need for Europass:

  • Europass is a personal document to record knowledge and skills acquired in another European country.
  • It enhances transparency and facilitates recognition of qualifications and competencies.

8.2 Obtaining Europass:

  • Two partner organizations involved in the mobility project complete and sign the Europass certificate.
  • The sending organization initiates the process, followed by the course provider’s completion.

8.3 Process for Europass:

  • Contact your National Europass Centre for procedures on issuing Europass mobility documents.
  • Ensure completion and signing by both sending and host organizations for validation.

Conclusion: Participating in Erasmus+ KA1 Mobility programs offers transformative opportunities for educational professionals and organizations to enhance teaching and learning practices. By following the outlined steps and procedures, participants can effectively engage with the program and leverage international experiences to achieve their educational goals.

For further inquiries and assistance, please contact your National Agency or refer to the provided resources.

Erasmus+ Program Guide 2024

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